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Personal Details

The Personal Details section in CloudHR stores employee-specific personal and contact information.

This information is critical for:

  • Communication
  • Compliance
  • Emergency handling
  • Profile enrichment

Section Structure​

The Personal Details form is divided into:

  1. Personal Information
  2. Emergency Contact
  3. Socials
  4. Skills
Listing Number Series

1️⃣ Contact Information​

Includes:

  • Personal Email
  • Phone Code
  • Phone Number

Validation Rules​

  • Email is required
  • Email must be valid format
  • Email must be unique in system
  • Phone number:
    • Required
    • Cannot start with 0
    • Must be 8–12 digits
  • Phone code required if phone provided

Email availability is checked before saving.

2️⃣ Personal Information​

Includes:

  • Marital Status
  • Marriage Date (shown only if married)
  • Blood Group

3️⃣ Emergency Contact​

Captures emergency contact details:

  • Name
  • Relationship
  • Phone Code
  • Phone Number

Validation Behavior​

Emergency phone is optional.

If phone is entered:

  • Must follow phone format rules
  • Phone code becomes mandatory

Supported platforms:

  • Facebook
  • Instagram
  • LinkedIn
  • Twitter (X)

Validation Rules​

  • Must be valid URL format
  • Must contain correct domain:
    • facebook.com
    • instagram.com
    • linkedin.com
    • x.com

URLs are automatically formatted before saving.

5️⃣ Skills​

Two skill categories:

Key Skills​

Primary technical or role-based skills.

Other Skills​

Additional competencies.

Skill Rules​

  • Added manually
  • Press Enter or click +
  • Duplicate skills are prevented
  • Skills are converted to lowercase
  • Can be removed individually

Why This Section Matters​

Accurate personal details ensure:

  • Proper emergency handling
  • Accurate employee directory
  • Better workforce profiling
  • Reduced HR follow-ups