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Engage

The Engage module enables internal communication and collaboration across the organization.
Users can create:

  • Posts
  • Announcements
  • Polls
  • Praise

It functions as an internal social platform designed for structured and professional workplace interaction.

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Creating Content​

At the top of the Engage page, users will find a creation card with the following options:

  • Post
  • Announcement
  • Poll
  • Praise

Each content type is visually identified using badges on the post card.

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Department Selection​

Department selection is optional while creating content.

  • If selected, the content becomes department-specific.
  • If not selected, the content is visible organization-wide.
WARNING

Once a department is assigned during creation, it cannot be edited later.

Notify Employees​

A “Notify Employees” checkbox is available while creating content.

  • When enabled, employees receive an email notification.
  • Applicable for Posts, Announcements, Polls, and Praise.
INFO

Email notifications are sent only at the time of creation.

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Notify Employees and Department Selection

Content Types​

1️⃣ Posts​

Standard posts for sharing updates, ideas, or information.

Media Support​

  • Photos and videos can be added while creating the post.
  • After publishing:
    • Text can be edited unlimited times.
    • An “Edited” label appears when changes are made.
WARNING

Photos and videos cannot be edited or replaced after posting.
If incorrect media is uploaded, delete the post and recreate it.

2️⃣ Announcements​

Announcements are used for important or official communication.

Special Behavior​

  • On the Dashboard Engage card, recent announcements are displayed at the top.
  • On the main Engage board, announcements appear like regular posts but include an Announcement badge.
TIP

Use Announcements for critical updates that require higher visibility.

3️⃣ Praise​

Praise posts are used for employee recognition and appreciation.

  • Can be department-specific or global.
  • Clearly labeled with a Praise badge.

4️⃣ Polls​

Polls help gather feedback and opinions from employees.

Poll Configuration​

  • Maximum 4 options allowed.
  • Duration options:
    • 1 Day
    • 3 Days
    • 1 Week
    • 2 Weeks
    • Custom Date Range

Voting Rules​

  • Users can switch their vote while the poll is active.
  • Voting is disabled once the poll duration ends.
  • Poll results remain visible after completion.
NOTE

Votes cannot be modified once the poll duration has expired.

Engagement Features​

Users can:

  • Like posts
  • Comment on posts
  • Reply to comments
  • Like comments
  • Like replies

Interaction behavior is similar to modern social platforms.

Viewing Reactions​

  • Clicking on post reactions opens a modal displaying:
    • List of users who reacted.
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  • Clicking on poll vote counts opens a modal displaying:
    • User names
    • Selected poll options
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Post Actions​

Each post card includes:

  • View
    Opens a dedicated full post view page.

  • More Options
    Opens a dropdown menu with:

    • Edit (Text only)
    • Delete
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Permissions​

Regular Users​

  • Can create Posts, Announcements, Polls, and Praise.
  • Can delete their own posts.
  • Can delete their own comments.
  • Can edit post text unlimited times.

Admin / HR​

  • Can view all posts across all departments.
  • Can delete any post.
  • Can delete any comment.
  • Have full moderation control.

Visibility Rules​

  • Regular users see:

    • Organization-wide posts
    • Posts from their assigned department

  • Admin/HR users see:

    • All posts across all departments

Dashboard Behavior​

On the main dashboard:

  • The Engage card displays recent announcements at the top.
  • Other posts are accessed via the Engage board.

Best Practices​

TIP
  • Use Announcements for official or high-priority communication.
  • Use Polls to encourage engagement and gather quick feedback.
  • Keep posts concise and professional.
  • Enable "Notify Employees" when the update requires immediate attention.