Skip to main content

Family Details

The Family Details section in CloudHR allows employees or administrators to record dependent and non-dependent family members.

This section supports:

  • Dependent tracking
  • Insurance eligibility
  • Tax declaration
  • HR records
  • Emergency documentation

Multiple family members can be added.

Section Structure​

Each family member record includes:

  1. Basic Information
  2. Contact Information
  3. Personal Information
  4. Relationship Details
  5. Dependency Status
Listing Number Series

1️⃣ Basic Information​

Fields

  • Name (Required)
  • Email (Optional)

2️⃣ Contact Information​

Fields

  • Phone Code
  • Phone Number

Phone is optional.

If phone is entered:

  • Cannot start with 0
  • Must be 8–12 digits
  • Phone code becomes required

3️⃣ Personal Information​

Fields

  • Date of Birth
  • Occupation
  • Gender (Required)

Date Rules​

  • Cannot be future date
  • Uses system-configured date format
  • Maximum date is today

4️⃣ Relationship Details​

Fields

  • Relation (Required)
  • Relation Name (Required only if "Other" selected)

Relations are populated from system codes.

Conditional Logic​

If selected relation is not found in system list:

  • System automatically sets relation to "Other"
  • Requires manual relation name

When saving:

  • If relation is "Other", the custom relation name is stored
  • Otherwise, predefined relation is stored

5️⃣ Dependent Status​

Checkbox:

  • Is Dependent

If selected:

  • Marks family member as financially dependent
  • May impact:
    • Insurance
    • Benefits
    • Tax declarations

Why This Section Matters​

Family Details supports:

  • Insurance coverage setup
  • Dependent-based tax exemptions
  • Emergency contact validation
  • Compliance documentation
  • Benefit eligibility checks